Personal & Team Assistant (m/f) Optical Instruments, Toulouse

Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defence, and connected services. In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services. Airbus is also a European leader in defence and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.

Your tasks

• Managing and scheduling appointments in international environment & locations,
• Organizing meetings and events including agenda & actions tracking,
• Ensuring internal and external correspondence in different languages (French, English and German),
• Supporting for general communication and preparation of various meetings presentation if needed,
• Planning & organizing travels: preparation, planning & follow up and settlement of expenses,
• Supporting indirect budget planning and controlling of expenses of the Division,
• Coordinating proactive of activities with other assistants of the department,
• Ensuring organization/maintenance/coordination of communication digital hubs (format, content, use),
• Ensuring new comers management (fiche STAR, IT access & hardware request, access rights management, guidance & support), as well as collaborators leaving,
• Participating to team well-being dynamic as a key contributor & animator: listening, supporting, advising, organizing team events,
• This role will involve some travel for business and as such you must be able to travel accordingly.

Required skills

• At least 5 years of experience on a similar position (assistant and/or secretary),
• Experience in dealing with international stakeholders,
• Very good knowledge of MS Office including SAP,
• Very good command of the internal administration tools and of the Hub,
• Excellent teamwork skills and a high level of awareness of loyalty and confidentiality,
• Excellent communication skills,
• Good sense of organisation matters (proactivity, anticipation, priorities management),
• Independent, flexible and proactive working methods,
• Great interest for supporting to develop the team dynamics,
• Negotiation level of French and an advanced level of English and German.