Adminstrative Assistant (m/f/d) Front Office, Garching

Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.

Tasks

• Support directors and/or managers with day-to-day administrative tasks, including calendar management, meeting coordination, travel arrangements, visa applications, and preparation of presentations.
• Organize and maintain both physical and electronic files, ensuring easy access and up-to-date records.
• Track purchase orders, stationery supplies, and other departmental needs, ensuring timely replenishment.
• Welcome and assist visitors, customers, and suppliers; direct them to the appropriate contacts, take messages, and schedule meetings.
• Monitor key performance indicators and keep departmental dashboards up to date.
• Provide additional administrative support to various functions, including HR, Purchasing, Vehicle Fleet Management, and Reception.
• Work closely with contacts across multiple departments, including in a bilingual or international context where required.
• Plan, coordinate, and manage internal and external events for the department.

Profile

• Bachelor's degree in Business Administration, Communications, Hospitality, or a related field
• Several years of proven experience in office administration, reception, office management, or executive support
• Demonstrate fluent verbal and written proficiency in both English and a second language, with the ability to draft professional correspondence and communicate effectively with diverse stakeholders
• Show advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with familiarity with digital filing tools, dashboard reporting software, and video conferencing setups
• Display a welcoming, tactful, and professional presence with a strong customer-service mindset
• Have experience handling purchase orders, invoice tracking, and supplier communications