NHI Management & HR Assistant (f/m/d), Marseille

Airbus is a leading aircraft manufacturer with the most modern and comprehensive family of airliners on the market, ranging in capacity from 100 to more than 500 seats. Airbus champions innovative technologies and offers some of the world’s most fuel efficient and quiet aircraft. Airbus has sold over 13.800 aircraft to more than 360 customers worldwide. Airbus has achieved more than 8,000 deliveries since the first Airbus aircraft entered into service. Headquartered in Toulouse, France.

Tasks

1. Personal Assistant to NHI Directoire & Delegated Managing Director

You will be a trusted partner for top management and play a central role in governance activities:

• Support the NHI Directoire (President & Managing Director)
• Coordinate with Airbus Helicopters, Leonardo Helicopters and Fokker Aerostructures for agendas, events and visits
• Organize high-level internal meetings:
• Directoire meetings and side meetings
• CEOs & Shareholders Assemblies
• Supervisory Committee meetings
• Agenda consolidation
• Outlook / WebEx invitations
• Minutes of Meeting consolidation and release
• Logistics (meeting rooms, badges, catering, access requests)
• Organize customer and institutional meetings with NAHEMA and NH90 customer representatives
• Act as focal point with NAHEMA for organizational updates and nominations
• Follow Ethics & Compliance processes (sponsorships & donations)

Assist the Delegated Managing Director in:

• 1-to-1 coordination with N-1 managers
• Business travel organization
• Internal and external communications cascade (Airbus Group / NH90 Programme)

Manage NHI administrative processes:

• Onboarding coordination
• IT & access requests
• Procurement & time reporting

2. HR Coordination & Support

You will support HR activities for a multicultural population seconded from partner companies:

• Headcount & Reporting
• Manage inputs/outputs and absences
• Produce monthly headcount reports
• Maintain organization charts and phone lists Onboarding & Integration
• Prepare and coordinate secondment agreements and renewals
• Build onboarding packs with relevant departments
• Register newcomers with the Airbus Helicopters Medical Center
• Coordinate French language courses and NH90 familiarization trainings
• Organize the annual NH90 Final Assembly Line visit
• HR Processes & Performance
• Monitor integration KPIs and job integration assessments
• Collect and track annual interviews
• Support HR audits and risk & opportunity tracking
• Contribute to HR procedures updates (staffing, career development, time management, company handbook)
• Support HR workshops and other initiatives (attractiveness, well-being)

3. PMO & Programme Support

• Maintain aircraft delivery records and tracking tables.
• Publish delivery updates on the company intranet.
• Prepare and distribute monthly/quarterly reports.
• Handle administrative support for aircraft insurance.

Profile

• Highly organized, structured and reliable
• Proactive, autonomous and solution-oriented
• Comfortable handling confidential information
• Strong prioritization and time-management skills
• Team-player with excellent interpersonal skills
• At ease in a multicultural, international environment

Skills & Experience

• Excellent planning and organizational skills
• Ability to anticipate, simplify and suggest improvements
• Strong written and spoken English (working language)